Open Roles on Our Committee
With a recent expansion of roles on the PELS committee, there are new and exciting opportunities to serve through this impactful learning program. Preparing our incoming Club Presidents for success is some of the most important work a volunteer can do in service to their fellow members!
Seeking nominations through 8/31 for Board review in September so these new leaders can join our committee right away!
Self Nominations
All active members of Districts 7120 and CNY are welcome to join this committee.
Please review the job descriptions below and use the contact form on this page to submit your self-nomination. Include in the contact form which role(s) you are interested in. You will receive a confirmation of receipt and request for a Rotary resume to share with the PELS Board.
Selection Process
Our nominating committee will be the PELS Board, who will select coordinators. Qualified applicants may also be asked to join as a team member. We anticipate that we may not have space for all applicants at this time.
Curriculum Coordinator
Term: 3 years
Succession Plan:
- Vice Coordinator serves at least one year prior to assuming Coordinator position (to be approved by the Board before shadowing)
- Geographic diversity should be factored in to who serves in this role to encourage collaboration between Empire MD PELS districts
- Can extend term in one year increments at the discretion of the Board
- Limit equivalent of two terms (six years)
Job Description: Oversee curriculum content to ensure a well-rounded PELS event that balances teaching our club leaders the nuts and bolts with providing creative solutions, best practices, and priorities shared from Rotary International that span the scope of a Club President's oversight duties.
Duties:
- Attend all Seminar Planning Committee (SPC) meetings and quarterly committee meetings
- Attend in person PELS each year (March 6-7, 2027)
- Coordinate with the Chair, DGE & DPE early in the Rotary year to establish priorities, preferred speakers
- Map out PELS program content by Aug 31 for approval by Board
- Work with Chair, DGE and DPE to identify, request, confirm and coordinate speakers
- Review all presentations and materials in advance to ensure they will achieve the goals of the program, fit into the bigger picture, and are brand compliant
- Support updates to the Empire MD PELS workbook to refresh each year
- When budget permits, attends MDP Alliance in Evanston in July
Qualifications:
- Served at least one full term as Club President and attended PELS
- Minimum three years Rotary experience before assuming role
- District leadership experience preferred
- Familiarity with all the topics relevant to Rotary leaders
- Tech savvy for virtual meetings and electronic communications
- Completed the following tracks in The Learning Center: Club President Essentials I & II, Presidents-elect Training Seminar Leader’s Guide, District Learning Committee Essentials, Rotary's Action Plan
Logistics Coordinator
Term: 3 years
- Can extend term in one year increments depending on needs of the board and to ensure continuity with a Vice Coordinator in place for one year before exiting role
- Limit equivalent of two terms (six years)
Succession Plan:
- Vice Chair serves at least one year prior to assuming Coordinator position (to be approved by the Board before shadowing)
- Geographic diversity should be factored in to who serves in this role to encourage collaboration between Empire MD PELS districts
Job Description: Handle all facilities planning and workflow needs in coordination with all members of the team to ensure a smooth event.
Duties:
Duties:
- Work closely with the Seminar Planning Committee (SPC) to determine all event needs and attend SPC meetings as needed
- Oversee the selection process for a venue that aligns with the program needs and budget
- Determine room and space use
- Communicate with venue on set up needs as plans come together
- Work with Chair for approval on any added venue costs
- Establish and coordinate audio-visual needs for accessibility within the budget
- Be the thought leader on event flow, anticipating needs of speakers, attendees and program presentation so the event runs smoothly
- Work with Chair, DPE, DGE and A/V team on stage schedule
- Hold full run through meeting to include all planning committee members, speakers, and event assistants at least one week prior to event
- Attend in person PELS each year (March 6-7, 2027)
- Oversee the Sergeant at Arms team at the in-person PELS weekend
Qualifications:
- Served at least one full term as Club President
- Has attended more than one PELS event
- Minimum three years Rotary experience before assuming role
- District leadership experience preferred
- Event planning experience and understanding of behind the scenes tasks for successful events preferred
- Tech savvy for virtual meetings and electronic communications
- Completed Learning tracks in The Learning Center: Club President Essentials I & II, Presidents-elect Training Seminar Leader’s Guide, District Learning Committee Essentials
Our Vision: A program designed to give members who show leadership potential some insight into the education they would get should they commit to a leadership role for their club by inviting them to attend a portion of our PELS weekend. This could also be applicable for a President Nominee if a club cannot afford to send them to the full weekend.
How it works:
- Clubs sponsor member(s) to attend and get a taste of what Rotary leadership learning experiences are like
- Members can pay for themselves to go as well
- Goal is to keep cost reasonable
Future Leaders attend just a portion of PELS weekend to include:
- Hearing from a keynote speaker
- At least one dedicated breakout session
- Optional attending other breakout or general sessions
- Include at least one meal with their registration
Would working on a program like this be exciting for you?
We need a coordinator!
We need a coordinator!
Future Leaders Coordinator
Term: 3 years
- Can extend term one year at a time depending on needs of the board and to ensure continuity with a Vice Coordinator in place for one year before exiting role
Succession Plan:
- Vice Coordinator serves at least one year prior to assuming Coordinator position (to be approved by the Board before shadowing)
- Geographic diversity should be factored in to who serves in this role to encourage collaboration between Empire MD PELS districts
Job Description: Oversee the planning, content, promotion and execution of the Future Leaders program.
Duties:
Duties:
- Report to the Curriculum Coordinator on content and use of speakers who will already be present without detracting from their duties for PELS
- Work with the Chair and Logistics Coordinator on needs of the program based on the schedule for PELS to ensure it includes all required elements (see above)
- Work with the Chair to determine cost to attend
- Work with the website team to set up a registration portal with all relevant details
- Map out program content by Oct 31 for approval by committee
- Communicate with speakers regarding content and curriculum
- Work with Chair, DPE, DGE, and communications members to promote the program with current club leaders and in both districts
- Attend in person PELS each year (March 6-7, 2027)
- Greet Future Leaders at PELS and serve as their liaison throughout their time at the event
Qualifications:
- Served at least one full term as Club President and attended PELS
- Minimum three years Rotary experience before assuming role
- District leadership experience preferred
- Familiarity with all the topics relevant to Rotary leaders
- Tech savvy for virtual meetings and electronic communications
- Completed the following tracks in The Learning Center: Club President Essentials I & II, Presidents-elect Training Seminar Leader’s Guide, District Learning Committee Essentials, Rotary's Action Plan
Use the contact form below to tell us which role(s) you would like to nominate yourself for, to inquire about any other ways in which you could help with PELS this year, or just ask any questions you have about these new roles.